AI automation does not have to start with a big project. These are the processes we automate most often, from easiest to more complex.
Administration and finance
1. Incoming invoice entry. AI reads the PDF or scan, extracts supplier, amounts, VAT and line items and enters them into your accounting software. More in automated invoice processing.
2. Payment reconciliation. Matching payments to invoices and flagging unclear items.
3. Management reports. A weekly overview of sales, costs and collections, with commentary written by AI.
Sales
4. Lead qualification. AI assesses website inquiries, enriches company data and routes the lead to the right person with a suggested next step.
5. Proposal drafts. From a short brief and your price list, AI drafts a proposal for the salesperson to review.
6. Follow-ups. Reminders and personalized emails after meetings.
Communication and support
7. Email and ticket triage. Category, priority, reply draft.
8. Website chatbot. Answers about products, timelines and prices, with contact capture. See how to build a chatbot that brings inquiries.
9. Internal support. Answers to employee questions about procedures, leave and IT.
Content and marketing
10. Product descriptions and translations. For stores with hundreds of items, the savings are huge.
11. Meeting summaries and tasks. A recording or notes become minutes and tasks in your project tool.
Operations
12. Document checks. Verifying that contracts, quotes or technical documents contain required elements.
How to pick the first process
Multiply people, hours per week and hourly cost. The process with the biggest number and the clearest rules is candidate number one. Calculate it with the AI ROI calculator.
Next step
In a free call we go through your processes and propose 2 to 3 automations with the fastest payback. See AI automation or send an inquiry.
Frequently asked questions
Which process is best for a first AI automation?
One that repeats daily, takes many hours and follows clear rules. Most often that is invoice entry, answers to common questions and email triage.
Can a small company use AI automation?
Yes. Small companies often need only ready-made tools and simple integrations, so automation pays off even with 5 to 10 employees.
Tell us what slows you down
We reply within one business day. The first call and the estimate are free.
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