Your employees already use AI; the only question is whether the company knows. The biggest risk is not AI itself, but uncontrolled use of AI tools with business data.
Where risks come from
- employees' personal accounts on free AI tools,
- contracts, prices and customer data pasted into chat,
- no record of who used what,
- no rules on what may be shared.
More on this in Shadow AI.
Five essential measures
- Business accounts or API with an agreement that excludes training on your data.
- One place for AI with access control, instead of dozens of personal accounts. That is what Intrascope is for.
- Internal rules: which categories of data may and may not go into AI.
- Role-based permissions in document assistants, so everyone sees only what they should.
- Local models for the most sensitive data (local AI guide).
GDPR
If AI processes personal data, the same rules apply as for any processing: legal basis, data minimization, a processor agreement and security measures. Note: this is not legal advice; consult a data protection specialist for your situation.
Security in the AI systems we build
By default we include encryption, role-based access control, logging, a choice of data region and the option of fully local operation. See our AI document assistant and AI automation services.
Conclusion
Banning AI does not work; people use it anyway. It is better to give them a secure tool and clear rules. Send an inquiry and we will help you introduce AI without risk.
Frequently asked questions
Does ChatGPT use my data for training?
Free and personal versions may use conversations to improve models, depending on settings. Business versions and the API generally do not train on your data.
Can I enter customer personal data into an AI tool?
Only with a legal basis, a data processing agreement with the provider and appropriate safeguards. Consult a data protection professional first.
Tell us what slows you down
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